Build an Exceptional Offshore Admin Team
Administration roles are essential to day-to-day operations. However, with local talent in short supply and wage pressures rising, many global businesses are struggling to find cost-effective ways to scale these roles.
At Satellite Office, we help you build a high-performing offshore admin team in the Philippines that works within your systems, hours and processes – so they feel like a true extension of your local team.
- Find and hire the right admin talent.Â
- Onboard quickly within your systems.Â
- Keep operations running smoothly.Â
Administration Roles You Can Outsource with Satellite Office
From general office support to specialized executive assistance, we connect you with experienced professionals who can manage routine tasks, improve team efficiency, and reduce admin bottlenecks.
All roles are customised to your workflow tools – including platforms like Microsoft 365, Google Workspace, Trello and your internal systems.
Executive Assistants
Deliver executive support through calendar, travel, reporting, and email management
Data Entry Specialists
Ensure data integrity by managing high-volume information in CRMs, ERPs and databases.
Admin Support Specialists
Manage communications, suppliers, logistics and admin to keep operations smooth
What Your Offshore Admin Team Can Support
Your offshore administration team can take on a variety of support tasks across departments, helping your business operate more efficiently without compromising quality.
Common tasks include:
- Calendar, meeting and travel coordination
- Data entry, CRM updates and database maintenance
- Document preparation, formatting and proofreading
- Invoicing and basic finance admin
- Project coordination and follow-up
- Internal communications support
- Vendor or supplier liaison
Why Satellite Office for Admin Outsourcing?
Admin tasks are critical, but they shouldn’t drain internal resources. Satellite Office gives you the flexibility to build a full-time, dedicated offshore administration team that operates alongside your in-house staff. You stay in control of day-to-day priorities while we manage recruitment, onboarding, IT and performance behind the scenes.
100% full-time, dedicated admin professionals – no shared roles
Aligned to your tools and workflows
Real-time collaboration with your in-house team during your business hours
Structured performance reviews and retention monitoring
ISO-certified, secure work environments with VPN-ready infrastructure
Local account management, setup and support
Up to 70% cost savings compared to local hiring
Direct control over team priorities and communication
Let your local teams focus on growth while your offshore admin team handles the tasks that keep everything running.
Yes, you can start small. Many businesses begin by hiring one virtual assistant or admin support officer to test the process and scale over time. With our flexible model, you can tailor the role to fit your current needs – whether that’s calendar management, document prep or handling customer queries.
Yes. All our administrative professionals are hired to work in alignment with your business hours and operations, including across multiple time zones if required. This ensures real-time communication, task turnaround and workflow alignment with your in-house team.
From calendar scheduling and inbox management to travel bookings, report formatting, and data entry, most admin tasks can be handled remotely with the right setup. We tailor the role based on your systems, industry and workflows, so your offshore admin support can hit the ground running and make an immediate impact.Â
Yes. Security is a top priority. Our offices are ISO-certified and operate in secure, access-controlled environments with enterprise-grade cybersecurity. We also implement VPNs, NDAs, and controlled access to systems, so your sensitive information stays protected at every step.
Yes. We only recruit professionals who are already experienced with U.S. clients or have received training in local standards and tools, whether you use Microsoft 365, G Suite, MYOB, HubSpot, Xero, or other platforms. This reduces onboarding time and ensures they can contribute value from day one.
We take a proactive approach beginning with the recruitment process. Every candidate undergoes a rigorous selection process, including skill assessments, reference checks, and alignment with your job brief. Once hired, we conduct regular performance reviews, monitor retention, and offer local account management support to ensure your offshore team stays engaged, aligned and high-performing.
Absolutely. Every admin role we support is custom-scoped. Whether you need CRM support, project assistance, or industry-specific documentation handling, we build the role around your internal systems and business requirements – not a generic template. This means better integration, faster productivity, and more value over time.
Onboarding usually takes 3 to 6 weeks, depending on your specific requirements and the complexity of the role. We handle sourcing, screening, onboarding, and IT setup so your new team member can be productive from day one. Need someone faster? We can also tap into pre-vetted talent pools to accelerate placement.
Your offshore team is one conversation awayÂ
Book a free strategy call with our team and understand all the ins and outs of offshoring:
- Understand your objectives and discuss roles to offshore
- Answer all your questions on outsourcing
- Discuss pricing and savings – you’ll leave with an estimate on savings, timeframes and kickoff plan for next steps
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